Participants:Guidelines - Revision history

Wikiadmin: /* Guidelines on Inclusion */

2026-07-03T16:55:52Z

Guidelines on Inclusion

Wikiadmin: /* Guidelines on Respect */

2026-07-03T16:53:23Z

Guidelines on Respect

Wikiadmin at 09:30, 17 February 2023

2023-02-17T09:30:58Z

Evelyn at 19:46, 12 November 2018

2018-11-12T19:46:59Z

Wikiadmin at 18:00, 11 December 2017

2017-12-11T18:00:46Z

Wikiadmin: /* Guidelines on Creating a Safe Environment */

2017-12-11T07:05:49Z

Guidelines on Creating a Safe Environment

Wikiadmin: /* Guidelines on Inclusion */

2017-12-11T07:05:14Z

Guidelines on Inclusion

Wikiadmin: /* Guidelines on Overall Participation */

2017-12-11T07:04:53Z

Guidelines on Overall Participation

Wikiadmin: /* Guidelines on Creating a Safe Environment */

2017-12-11T07:04:30Z

Guidelines on Creating a Safe Environment

Wikiadmin: /* Guidelines on Overall Participation */

2017-12-11T06:49:39Z

Guidelines on Overall Participation

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 '''Actively strive to include everyone present in all facets of the event'''. Meetings should not be viewed as a competition to prove who is most knowledgeable, but rather as an opportunity to broaden networks of trust, skill, collaboration and understanding. Strive to ensure that no one is left out, and speak in language that is accessible to all. In particular:
-* '''Utilize simple language''': Speak slowly and clearly for those who have English as a second or tenth language, and always make sure to avoid jargon and acronyms, using vocabulary everyone can understand. Where they do need to be used, please define acronyms and technical jargon when introducing them in discussion.
+* '''Utilize clear and accessible language''': Speak slowly and clearly for those who have English as a second or seventh language, and strive to avoid jargon and acronyms, using vocabulary everyone can understand. Where they do need to be used, please define acronyms and technical jargon when introducing them in discussion.
-* '''Follow the "Rule of 1" and the "Rule of n"''': When you speak, make 1 point and then let others speak, and when in a group of "n" people, speak "1/nth" of the time.
+* '''Follow the "Rule of 1" and the "Rule of n"''':
 = Guidelines on Creating a Safe Environment =

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 * '''Respect the schedule and the clock so we can stay on time''': When we take a 15-minute break, please be back and ready to go after 15 minutes, not off checking email or smoking a cigarette. Please attend to email and voicemail earlier in breaks instead of later, and arrive promptly for sessions so that others are not made to wait :^)
-* '''Focus on listening''': We are all passionate about our work and have much to say, but it is in listening and understanding how others are thinking and experiencing, and any challenges they are facing, that we become stronger as projects, communities and networks. In particular, it is never ok to interrupt others while they are speaking, and please refrain from side conversations while others are speaking.
+* '''Focus on listening''': While many participants are passionate about their work and may have much to say, it is in listening and understanding how others are thinking and experiencing, and any challenges they are facing, that collectively we can become stronger as projects, communities and networks. In particular, it is never ok to interrupt others while they are speaking, and please refrain from side conversations while others are speaking.
-* '''Avoid excessive debate''': It is always OK to disagree and let others know you think differently on an issue or point. Many among us possess strong beliefs on matters of technology, politics, philosophy and community. But live meeting time is precious, and extended debate is not time well spent, especially for those who are spectators. In moments of strong disagreement, whenever possible, we ask participants to "agree to disagree", stayed focused on the goals of the session or discussion, and move on to address shared needs and shared opportunities. When deeper debate is warranted, we encourage participants to pause and agree on a productive frame for further exchange of views; repeatedly asserting the same points is not such a frame :)
+* '''Avoid excessive debate''': It is always OK to disagree and let others know you think differently on an issue or point. Participants may possess strong beliefs on matters of technology, justice, politics, philosophy and community. But live meeting time is precious, and extended debate is often time less well spent, especially for those who are placed in spectator roles. In moments of strong disagreement, whenever possible, we ask participants to seek shared understanding, compromise or respectful disagreement to move conversations forward, in order to stay focused on the goals of the session or discussion, and to prioritize addressing shared needs and shared opportunities. Where deeper debate or intervention is warranted, we encourage participants to pause and agree on a productive frame and process for further exchange of views; repeatedly asserting the same points is not such a frame :)
 = Guidelines on Inclusion =

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 * '''Focus on listening''': We are all passionate about our work and have much to say, but it is in listening and understanding how others are thinking and experiencing, and any challenges they are facing, that we become stronger as projects, communities and networks. In particular, it is never ok to interrupt others while they are speaking, and please refrain from side conversations while others are speaking.
-* '''Avoid debate''': It is always OK to disagree and let others know you think differently on an issue or point. Many among us possess strong beliefs on matters of technology, politics, philosophy and community. But live meeting time is precious, and debate is not time well spent, especially for those who are spectators. In moments of strong disagreement, we ask participants to "agree to disagree", stayed focused on the goals of the session or discussion, and move on to address shared needs and shared opportunities.
+* '''Avoid excessive debate''': It is always OK to disagree and let others know you think differently on an issue or point. Many among us possess strong beliefs on matters of technology, politics, philosophy and community. But live meeting time is precious, and extended debate is not time well spent, especially for those who are spectators. In moments of strong disagreement, whenever possible, we ask participants to "agree to disagree", stayed focused on the goals of the session or discussion, and move on to address shared needs and shared opportunities. When deeper debate is warranted, we encourage participants to pause and agree on a productive frame for further exchange of views; repeatedly asserting the same points is not such a frame :)
 = Guidelines on Inclusion =

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 = Guidelines on Creating a Safe Environment =
-We are committed to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. In particular:
+We are committed to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or nationality. In particular:
 * '''We do not tolerate harassment of conference participants in any form'''. Any such behavior will be addressed immediately and definitively, and those who harass or make others feel unsafe at the meeting will not be allowed to stay.

← Older revision		Revision as of 18:00, 11 December 2017
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	These guidelines are put forward in a proactive stance of trust toward all participants, inviting each person to be their best self, and to help others have most positive meeting experiences.		These guidelines are put forward in a proactive stance of trust toward all participants, inviting each person to be their best self, and to help others have most positive meeting experiences.
		+
		+	These guidelines are employed within our practices for establishing [[Participants:InclusiveSafeSpaces \| Inclusive and Safe Spaces]].

	Participants who fail to honor and follow these guidelines may be asked to leave the meeting at the discretion of the meeting organizers.		Participants who fail to honor and follow these guidelines may be asked to leave the meeting at the discretion of the meeting organizers.

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 * '''Check your vocabulary''': Please refrain from using words or phrases that may offend or make other participants uncomfortable. This includes sexually explicit language, violent language, or language that makes assumptions or projects stereotypes about cultural, racial and gender norms.
-* '''Meeting privacy and discretion''': Depending on the nature of the meeting, we may request participants agree to follow protocols such as the [https://www.chathamhouse.org/about/chatham-house-rule Chatham House Rule] in order to protect the privacy and anonymity of fellow participants. This request may also extended to not taking pictures or documenting the event on social media. In general, we request that when looking to share or repeat non-public information obtained during the meeting, participants confirm what is acceptable with those from whom they gained the information.
+* '''Meeting privacy and discretion''': Depending on the nature of the meeting, we may request participants agree to follow protocols such as the [https://www.chathamhouse.org/about/chatham-house-rule Chatham House Rule] in order to protect the privacy and anonymity of fellow participants. This request may also be extended to not taking pictures or documenting the event on social media. In general, we request that when looking to share or repeat non-public information obtained during the meeting, participants confirm what is acceptable with those from whom they gained the information.
 = Guidelines on Overall Participation =

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 * '''Don't just talk to your friends''': We encourage all present to make it a point where possible to talk to strangers and those you know less well, as they are hopefully friends you have not yet met.
-* '''Ask your questions early and often''': questions are the currency of collaboration; never suffer in silence when something is unclear. Asking questions is an act of leadership. The event is convened specifically for the benefit of those who need to know more about the topics at hand. Participants should feel free to ask any question at any time; there shall be no such thing as a "stupid question".
+* '''Ask your questions early and often''': Questions are the currency of collaboration; never suffer in silence when something is unclear. Asking questions is an act of leadership. The event is convened specifically for the benefit of those who need to know more about the topics at hand. Participants should feel free to ask any question at any time; there shall be no such thing as a "stupid question".
 * '''Embrace a spirit of sharing''': We believe that everyone present has valuable knowledge and experience to share, and encourage each participant to please contribute their wisdom to the mix. All of us know something and none of us knows everything.