Difference between revisions of "Documentation:Pre-Event"
Jump to navigation
Jump to search
| Line 3: | Line 3: | ||
* Decide how to collect session notes. E.g. Set up: | * Decide how to collect session notes. E.g. Set up: | ||
** Etherpad (shared document, public) | ** Etherpad (shared document, public) | ||
| − | ** Google folder created by co-organizers (shared folder, | + | ** Google folder created by co-organizers (shared folder, access manageable and configurable, but hosted by for-profit corporation) |
| − | ** Take notes on offline document on personal device and share them with documentation lead via encrypted email | + | ** Take notes on offline document on personal device and share them with documentation lead via (hopefully encrypted) email |
| − | ** If participants need to be in touch with the documentation lead to share notes, agree on email contact of reference | + | ** Take notes on paper and share them with documentation lead to be transcribed into digital format |
| + | ** If participants need to be in touch with the documentation lead to share notes, agree on email contact of reference | ||
| − | * Verify plan for capture of proceedings at event | + | * Verify plan for capture of proceedings at event |
| + | ** Who is in charge of the process | ||
| + | ** How will process be explained to participants at events | ||
| + | ** What expectations will be set regarding shared responsibility for note-taking | ||
| + | ** Will 1 or more notes templates be utilized, e.g. with fields for | ||
| + | *** Session title | ||
| + | *** Facilitator(s) | ||
| + | *** Note taker(s) | ||
| + | *** Notes | ||
| + | *** Action items/outcomes | ||
* Draft structure for proceedings capture (on etherpad, or online or offline folder, as agreed) | * Draft structure for proceedings capture (on etherpad, or online or offline folder, as agreed) | ||
* Pre-populate draft with event agenda scaffolding | * Pre-populate draft with event agenda scaffolding | ||
Revision as of 17:18, 27 July 2017
Documentation Checklist: Pre-Event
- Decide how to collect session notes. E.g. Set up:
- Etherpad (shared document, public)
- Google folder created by co-organizers (shared folder, access manageable and configurable, but hosted by for-profit corporation)
- Take notes on offline document on personal device and share them with documentation lead via (hopefully encrypted) email
- Take notes on paper and share them with documentation lead to be transcribed into digital format
- If participants need to be in touch with the documentation lead to share notes, agree on email contact of reference
- Verify plan for capture of proceedings at event
- Who is in charge of the process
- How will process be explained to participants at events
- What expectations will be set regarding shared responsibility for note-taking
- Will 1 or more notes templates be utilized, e.g. with fields for
- Session title
- Facilitator(s)
- Note taker(s)
- Notes
- Action items/outcomes
- Draft structure for proceedings capture (on etherpad, or online or offline folder, as agreed)
- Pre-populate draft with event agenda scaffolding