Documentation:Pre-Event

Documentation Checklist: Pre-Event

• Decide how to collect session notes. E.g. Set up:
  • Etherpad (shared document, public)
  • Google folder created by co-organizers (shared folder, access manageable and configurable, but hosted by for-profit corporation)
  • Take notes on offline document on personal device and share them with documentation lead via (hopefully encrypted) email
  • Take notes on paper and share them with documentation lead to be transcribed into digital format
  • If participants need to be in touch with the documentation lead to share notes, agree on email contact of reference

• Verify plan for capture of proceedings at event
  • Who is in charge of the process
  • How will process be explained to participants at events
  • What expectations will be set regarding shared responsibility for note-taking
  • Will 1 or more notes templates be utilized, e.g. with fields for
    • Session title
    • Facilitator(s)
    • Note taker(s)
    • Notes
    • Action items/outcomes

• Draft structure for proceedings capture (on etherpad, or online or offline folder, as agreed)

• Pre-populate draft with event agenda scaffolding